Enterprise Confidentiality Agreement
Maximum Protection Confidentiality Framework
Our enterprise confidentiality agreement provides the highest level of protection for your sensitive business information, proprietary data, and mission-critical systems with industry-leading safeguards and unlimited liability coverage.
Last updated: August 25, 2025 | Effective Date: August 25, 2025
1. Enterprise Confidentiality Commitment
Our Absolute Confidentiality Pledge:
COBOL Pro ("Company," "we," "our," or "us") understands that enterprise clients entrust us with their most valuable and sensitive digital assets—including proprietary source code, business-critical data, trade secrets, and confidential business strategies. We commit to maintaining the absolute confidentiality of all Client Information with the highest standards of security, employing military-grade protection measures that exceed industry requirements.
This Confidentiality Agreement establishes our unwavering commitment to protect all confidential information disclosed to us, whether directly or indirectly, through the course of our business relationship. We implement zero-trust architecture, end-to-end encryption, and comprehensive access controls to ensure your sensitive information remains protected at all times.
2. Definition of Confidential Information
"Confidential Information" includes, but is not limited to, all information disclosed by Client or obtained by Company that is:
- • Source Code & Technical Data: All COBOL programs, applications, databases, system architectures, algorithms, technical specifications, and related documentation
- • Business Information: Financial data, business plans, strategies, customer lists, vendor relationships, pricing models, and operational procedures
- • Proprietary Methods: Business rules, processes, methodologies, know-how, trade secrets, and intellectual property
- • System Information: Infrastructure details, security configurations, performance data, and system dependencies
- • Personal Data: Any personally identifiable information (PII), protected health information (PHI), or other sensitive personal data
- • Third-Party Information: Any confidential information belonging to Client's customers, partners, or vendors
All information is presumed confidential unless explicitly designated as public by Client in writing. This includes information that may not be marked as confidential but would reasonably be considered sensitive in the context of enterprise operations.
3. Absolute Non-Disclosure Obligations
STRICT NON-DISCLOSURE COMMITMENT
Company shall NOT disclose, reveal, or make available any Confidential Information to any third party under any circumstances without Client's prior written consent. This obligation is absolute and admits no exceptions beyond those explicitly stated herein.
Our non-disclosure obligations include:
- Zero tolerance for unauthorized disclosure of any Confidential Information
- Prohibition on discussing Client's business, systems, or data with any external parties
- Strict internal need-to-know access controls with mandatory confidentiality training
- Comprehensive background checks and security clearance for all personnel with access
- Binding confidentiality agreements with all employees, contractors, and subprocessors
- Immediate termination protocols for any confidentiality violations
4. Security Safeguards & Protection Measures
Technical Safeguards
- • AES-256 encryption for all data at rest and in transit
- • Zero-knowledge architecture with client-controlled keys
- • Multi-factor authentication and privileged access management
- • Real-time security monitoring and threat detection
- • Air-gapped processing environments for sensitive workloads
- • Automated secure data destruction protocols
Administrative Safeguards
- • SOC 2 Type II and ISO 27001 certified operations
- • Continuous security awareness training programs
- • Regular third-party security audits and penetration testing
- • Comprehensive incident response and forensics capabilities
- • Data residency controls and geographic restrictions
- • 24/7 security operations center (SOC) monitoring
These safeguards are continuously updated to reflect the latest security best practices and emerging threats, ensuring your Confidential Information receives the highest level of protection available.
5. Limited Use & Purpose Restriction
Strict Purpose Limitation: Confidential Information shall be used solely and exclusively for the purpose of providing the agreed-upon services to Client. No other use, direct or indirect, is permitted under any circumstances.
Our use restrictions include:
- Information may only be accessed by personnel directly involved in Client's project
- Prohibition on reverse engineering, analysis, or extraction of intellectual property
- No creation of derivative works or competing solutions based on Client's information
- Strict segregation of Client data from other clients and internal Company systems
- No aggregation, anonymization, or statistical analysis without explicit written consent
- Immediate cessation of all use upon project completion or termination
6. Data Retention & Secure Destruction
Upon completion of services or upon Client's request, Company shall:
- • Immediate Return: Return all original documents, media, and materials containing Confidential Information within 48 hours
- • Secure Destruction: Permanently and irrecoverably destroy all copies, excerpts, and derivatives using DOD 5220.22-M standards
- • Digital Sanitization: Perform cryptographic erasure and multi-pass overwriting of all digital storage media
- • Verification Certificate: Provide written certification of complete destruction signed by authorized Company officers
- • Audit Trail: Maintain detailed logs of all destruction activities for audit purposes
No retention of Confidential Information is permitted without explicit written authorization from Client, and any authorized retention must comply with the same security standards outlined herein.
7. Breach Notification & Incident Response
IMMEDIATE NOTIFICATION PROTOCOL
In the unlikely event of any actual or suspected breach, Company shall notify Client immediately (within 1 hour of discovery) and provide comprehensive incident response including forensic analysis, containment, and remediation at no cost to Client.
Our incident response includes:
- Immediate containment and isolation of affected systems
- Real-time notification to Client's designated security contacts
- Comprehensive forensic investigation by certified professionals
- Detailed incident report with root cause analysis and remediation steps
- Coordination with law enforcement and regulatory bodies as required
- Full cost coverage for Client's incident response and recovery efforts
8. Legal Remedies & Unlimited Liability
MAXIMUM CLIENT PROTECTION
Company acknowledges that any breach of confidentiality may cause irreparable harm to Client. Client is entitled to seek immediate injunctive relief and unlimited monetary damages without proving actual harm. Company waives all liability limitations for confidentiality breaches.
Legal protections include:
- Immediate injunctive relief and specific performance remedies
- Unlimited liability for all direct, indirect, consequential, and punitive damages
- Coverage of all Client legal fees, costs, and expenses
- Substantial liquidated damages per breach incident as minimum compensation, subject to policy terms
- Personal guarantees from Company principals and key personnel
- Comprehensive cyber liability insurance coverage, subject to policy terms and conditions
9. Regulatory Compliance & International Standards
Company maintains compliance with the most stringent international privacy and security regulations:
EU General Data Protection Regulation
AICPA Security & Availability
Information Security Management
Additional compliance frameworks include NIST Cybersecurity Framework, FedRAMP requirements, HIPAA (where applicable), and industry-specific regulations as required by Client's business context.
10. Perpetual Obligations & Survival
PERPETUAL CONFIDENTIALITY
All confidentiality obligations shall survive termination of the business relationship and remain in effect perpetually. There is no expiration date for these commitments, ensuring permanent protection of Client's sensitive information.
These obligations remain binding on Company, its employees, successors, and assigns regardless of changes in business structure, ownership, or corporate status. The confidentiality commitment is absolute and irrevocable.
11. Contact Information & Questions
For questions regarding this Confidentiality Agreement or to report any security concerns:
Chief Security Officer: security@cobolpro.com
Legal Department: legal@cobolpro.com
24/7 Security Hotline: +1 (646) 693-2721
Incident Response: incident@cobolpro.com
This Confidentiality Agreement represents our unwavering commitment to protecting your most valuable business assets. We understand that trust is earned through demonstrated security practices and absolute transparency in our confidentiality obligations.